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The interface Customer Invoice provides the transmission of invoices generated by IMS to the customer.

The following data-types are:

*) The format "openTrans" is a free XML-based data model for handling business processes under the lead of Fraunhofer-Institut für Arbeitswirtschaft und Organisation IAO.
The interface description and the XML schemata are available at this link.

Please take into account that we only support openTrans release 1.0.

**) Invoices and credit notes are transmitted by IMS using the B2B platform TradeShift of our customers.

You can use any of the above-listed interface types which fit to the possibilities of your IT environment. (please also see subscription to electronic invoice transmission)

We recommend a test period in which all invoices are marked as sent by the test environment. This trial period helps to make sure, that the interface is working well and the receiver can process all data.

To optimise the benefits of the electronic transmission of invoice data we suggest to also subscribe to the eInvoice system of IMS. You can find more information about eInvoice here. Especially the contemporary delivery of eInvoice and the electronic invoice data accelerates the handling of invoices.

One interface file contains one and only one document. There are no multiple documents inside a single interface file.

technical spezifications

Specifikation	Description
filename	IMSAT_Cxxxxxxxx_Byyyyyyyyy_zz.eee Placeholder Content xxxxxxxx your customer number in IMS as an 8-digit number with leading zeros yyyyyyyyy the document number (e.g. invoice number) as a 9-digit number with leading zeros zz type of document Document code Type of document AR Invoice GU credit note eee extension (e.g. XML, CSV)
encoding	"utf-8"
eMail	The emails are sent as "plain-text" mails. The sender is named CustomerInterfaceRobot@imscargo.com.   Please note that you have to configure your spam filter properly. The subject of the email is "Customer Invoice Datensatz for invoice no. yyyyyyyyy".
receiver	The customer has to name a qualified email address. Please take care, that this email account will be checked periodically. Please announce changes of this email address to IMS.